The Census (England) Regulations 2020

Publication Date:January 01, 2020
 
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2020No. 560

CENSUS, ENGLAND

The Census (England) Regulations 2020

Made1stJune2020

Laid before Parliament2ndJune2020

Coming into force23rdJune2020

The Minister for the Cabinet Office, having consulted the Statistics Board in accordance with section 3(1A) of the Census Act 1920( 1), makes the following Regulations in exercise of powers conferred by section 3(1) of that Act.

Citation, commencement and application

1.—(1) These Regulations may be cited as the Census (England) Regulations 2020 and come into force on 23rd June 2020.

(2) These Regulations apply in relation to England only.

Revocation

2. The Census (England) Regulations 2010( 2) are revoked.

Interpretation

3.—(1) In these Regulations—

“the 1920 Act” means the Census Act 1920;

“the 2007 Act” means the Statistics and Registration Service Act 2007( 3);

“the Census Order” means the Census (England and Wales) Order 2020( 4);

“address register” means the register and any subset of the register used by the Authority, which contains the address of each household and communal establishment in England of which the Authority is aware;

“appointee” means any person appointed under regulation 4 or appointed by the Authority before the coming into force of these Regulations for the purposes of taking the census;

“area operations manager” means a person appointed under regulation 4(1)(a);

“the Authority” means the Statistics Board established by section 1 of the 2007 Act;

“census” means the census directed to be taken by the Census Order;

“census co-ordinator” means a person appointed under regulation 4(1)(b)(i);

“census co-ordinator area” means an area created under regulation 4(1)(b)(i);

“census day” means 21st March 2021;

“census electronic device” means such electronic device as the Authority must provide under regulation 7(3);

“census officer” means an officer appointed under regulation 4(1)(c);

“census packs” means any of the packs described in regulation 8(3) to 8(5);

“communal establishment” means any establishment specified in Groups B to F of column 1 of Schedule 1 to the Census Order;

“communal establishment co-ordinator” means a person appointed under regulation 4(1)(b)(ii);

“communal establishment co-ordinator area” means an area created under regulation 4(1)(b)(ii);

“communal establishment officer” means an officer appointed under regulation 4(1)(c);

“communal establishment pack” means an online communal establishment pack or a paper communal establishment pack;

“completed questionnaire” means a questionnaire completed with the particulars which the Census Order requires a prescribed person to provide and which were correct at midnight on census day;

“dwelling” has the meaning given by article 2(1) of the Census Order;

“elector” means a prescribed person who elects to make an individual return under article 5(5) of the Census Order;

“electronically” means using the internet;

“enumeration district” means a district created under regulation 4(1)(c);

“fieldwork management tool” means such electronic system as the Authority must provide under regulation 7(2);

“household” has the meaning given by article 2(1) of the Census Order;

“household continuation pack” means a pack as described in regulation 8(5);

“householder” has the meaning given by article 2(1) of the Census Order;

“household pack” means an online household pack or a paper household pack;

“individual pack” means an online individual pack or a paper individual pack;

“individual return” has the meaning given by article 2(1) of the Census Order;

“online communal establishment pack” means such a pack as described in regulation 8(3);

“online household pack” means such a pack as described in regulation 8(3);

“online individual pack” means such a pack as described in regulation 8(3);

“online questionnaire” means any of questionnaire H1(online), questionnaire I1(online), or questionnaire CE1(online);

“paper communal establishment pack” means such a pack as described in regulation 8(4);

“paper household pack” means such a pack as described in regulation 8(4);

“paper individual pack” means such a pack as described in regulation 8(4);

“paper questionnaire” means any of questionnaire H1(paper), questionnaire HC1(paper), questionnaire I1(paper), or questionnaire CE1(paper);

“personal information” has the meaning given by section 39(2) of the 2007 Act;

“prescribed person” means a person required by the Census Order to make a return or any person making a return on behalf of such a person in accordance with the Census Order;

“questionnaire” means any online or paper questionnaire;

“questionnaire identification number” means a numeric, machine readable identifier which is unique to each questionnaire;

“questionnaire tracking system” means such electronic system as the Authority must provide under regulation 7(1);

“replacement unique access code” means a unique access code that is different from and replaces a unique access code already provided;

“reply-paid envelope” means an envelope which is pre-addressed and which does not require payment by the sender;

“unique access code” means a code which gives unique internet access to each questionnaire H1(online), each questionnaire I1(online) and each questionnaire CE1(online); and

“usual resident” has the meaning given by article 2(3)(a) of the Census Order.

(2) In these Regulations the following abbreviations apply—

Abbreviation (when used with the term “questionnaire”)

Meaning

H1(online)

“Household Questionnaire (online)” as referred to in column (2) of the table in Schedule 1

I1(online)

“Individual Questionnaire (online)” as referred to in column (2) of the table in Schedule 1

CE1(online)

“Communal Establishment Questionnaire (online)” as referred to in column (2) of the table in Schedule 1

H1(paper)

“Household Questionnaire (paper)” as referred to in column (2) of the table in Schedule 1

HC1(paper)

“Household Continuation Questionnaire (paper)” as referred to in column (2) of the table in Schedule 1

I1(paper)

“Individual Questionnaire (paper)” as referred to in column (2) of the table in Schedule 1

CE1(paper)

“Communal Establishment Questionnaire (paper)” as referred to in column (2) of the table in Schedule 1

Administrative divisions and appointments

4.—(1) For the purposes of the census, the Authority must—

(a) divide England into census areas and appoint an area operations manager for each;

(b) divide each census area into—

(i) census co-ordinator areas and appoint a census co-ordinator for each;

(ii) communal establishment co-ordinator areas and appoint a communal establishment co-ordinator for each;

(c) divide each census co-ordinator area and each communal establishment co-ordinator area into enumeration districts and appoint as many census officers and communal establishment officers as it considers necessary for the purpose of carrying out the census in those districts, in accordance with the 1920 Act and these Regulations.

(2) The Authority may also appoint as many other persons as it considers necessary for the taking of the census.

(3) The persons appointed under paragraphs (1) and (2) must perform the duties assigned to them under the 1920 Act and these Regulations and must comply with any instructions issued to them in accordance with these Regulations.

Questionnaires to be used in the taking of the census

5.—(1) For the purposes of the census the Authority must ensure that—

(a) online questionnaires are accessible electronically through unique access codes and contain the questions and response options set out (as appropriate) in Parts 1, 2 and 3 of Schedule 2 and the functions and features described in Part 8 of Schedule 2;

(b) paper questionnaires are prepared in the form set out (as appropriate) in Parts 4, 5, 6 and 7 of Schedule 2.

(2) Every questionnaire to be used in the census must contain a questionnaire identification number.

Duties in relation to the making of returns

6.—(1) A prescribed person in making a return as required by the Census Order must—

(a) complete one copy only of the relevant questionnaire identified in paragraph (3) in accordance with the instructions provided for that questionnaire;

(b) submit the completed questionnaire to the Authority in accordance with these Regulations.

(2) A questionnaire is submitted to the Authority in accordance with these Regulations when—

(a) in respect of an online questionnaire, it is received electronically by the Authority; or

(b) in respect of a paper questionnaire, it is received in person by an appointee, or received through the post by the Authority or any appointee.

(3) The questionnaire to be completed and submitted in accordance with these Regulations by a prescribed person mentioned in column (1) of the table in Schedule 1 is the online questionnaire or paper questionnaire referred to in the corresponding entry in column (2).

(4) Nothing in these Regulations prevents a prescribed person who is a householder, or any person authorised to act on that householder's behalf in accordance with the Census Order, from making a return as required by the Census Order by—

(a) completing and submitting the appropriate paper questionnaire and also, in respect of additional members of that householder's household, by completing and submitting the appropriate online questionnaire; or

(b) completing and submitting the appropriate online questionnaire and also, in respect of additional members of that householder's household, by completing and submitting the appropriate paper questionnaire.

(5) Nothing in these Regulations prevents a person who is making a return under article 5(9)(a)(i) or (b) of the Census Order on behalf of another person from making that return by—

(a) completing and submitting the appropriate paper questionnaire and also, in respect of that other person, by completing and submitting the appropriate online questionnaire, or

(b) by completing and submitting the appropriate online questionnaire and also, in respect of that other person, by completing and...

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