The Public Contracts (Scotland) Regulations 2012

Document Number:2012 No. 88
Coming into force:Coming into force on the 01/05/2012

Scottish Statutory Instruments

Public Procurement


14 th March 2012

Laid before the Scottish Parliament

16 th March 2012

Coming into force

1 st May 2012

The Scottish Ministers make the following Regulations in exercise of the powers conferred by section 2(2) of, and paragraph 1 A of Schedule 2 to, the European Communities Act 1972(1) and all other powers enabling them to do so.

These Regulations make provision for a purpose mentioned in that section and it appears to the Scottish Ministers that it is expedient for the references to the European Parliament and Council Directives 2004/18/EC concerning the procedure for the award of certain public contracts and 2004/17/EC co-ordinating the procurement procedures of entities operating in the water, energy transport and postal service sectors to be construed as references to those Directives as amended from time to time.


Citation, commencement and extent

  1. —(1) These Regulations may be cited as the Public Contracts (Scotland) Regulations 2012 and come into force on 1 st May 2012.

    (2) These Regulations extend to Scotland only.


  2. —(1) in these Regulations—

    “buyer profile” means a page on the internet set up by a contracting authority containing one or more of the following: prior information notices, information on ongoing invitations to tender, prospective and concluded contracts, cancelled procedures and any useful general information such as a contact point, a telephone number, a facsimile number, a postal address or an e-mail address;

    “candidate” means an economic operator (other than a tenderer) which applied to be amongst the economic operators to be selected to tender for or to negotiate a contract or framework agreement, or applied to be included amongst the economic operators to be selected to participate in a dialogue in relation to a contract or framework agreement;

    “candidate concerned” means a candidate which has not been informed that they have been unsuccessful;

    “carrying out” in relation to a work or works means the construction or the design and construction of that work or those works;

    “central purchasing body” means a contracting authority which—

    acquires goods or services intended for one or more contracting authorities;

    awards public contracts intended for one or more contracting authorities; or

    concludes framework agreements for work, works, goods or services intended for one or more contracting authorities;

    “the Commission” means the European Commission;

    “Commission Regulation (EC) No 1564/2005” means Commission Regulation (EC) No 1564/2005 of 7 th September 2005 establishing standard forms for the publication of notices in the framework of public procurement procedures pursuant to Directives 2004/17/EC and 2004/18/EC of the European Parliament and of the Council(2) as amended by Commission Regulation (EC) No 1792/2006 of 23 rd October 2006 adapting certain regulations and decisions in the fields of free movement of goods, freedom of movement of persons, competition policy, agriculture (veterinary and phytosanitary legislation) , fisheries, transport policy, taxation, statistics, social policy and employment, environment, customs union, and external relations by reason of the accession of Bulgaria and Romania(3) and as amended from time to time;

    “Common Procurement Vocabulary” means the reference nomenclature applicable to public contracts as adopted by Regulation (EC) No 2195/2002 of 5 th November 2002 of the European Parliament and of the Council on the Common Procurement Vocabulary as amended by Commission regulation (EC) No 213/2008 amending Regulation (EC) No 2195/2002 of the European Parliament and of the Council on the Common Procurement Vocabulary (CPV) and Directives 2004/17/EC and 2004/18/EC of the European Parliament and of the Council on public procurement procedures, as regards the revision of the CPV(4);

    “competitive dialogue procedure” means a procedure—

    in which any economic operator may make a request to participate; and

    whereby a contracting authority conducts a dialogue with the economic operators admitted to that procedure with the aim of developing one or more suitable alternative solutions capable of meeting its requirements and on the basis of which the economic operators chosen by the contracting authority are invited to tender;

    “concessionaire” means a person who has entered into a public works concession contract with a contracting authority;

    “contract documents” means the invitation to tender for or to negotiate a contract, the descriptive document (if any) , the proposed conditions of contract, the specifications or descriptions of the goods, services, work or works required by the contracting authority and of the materials or goods to be used in or for such work or works, and all documents supplementary thereto;

    “contract notice” means, except in regulation 52 , a notice sent to the Official Journal in accordance with these Regulations;

    “contracting authority” has the meaning given to it by regulation 3;

    “contractor” means a person who offers on the market work or works and—

    who sought, who seeks, or would have wished, to be the person to whom a public works contract is awarded; and

    who is a national of a relevant State or established in a relevant State

    “CPC” means Central Product Classification of the United Nations(5);

    “CPV” means Common Procurement Vocabulary;

    “design contest” means a competition, particularly in the fields of planning, architecture, civil engineering and data processing—

    which is conducted by or on behalf of a contracting authority and in which that contracting authority invites the entry by economic operators of plans and designs;

    under the rules of which the plans or designs entered will be judged by a jury;

    under which prizes may or may not be awarded; and

    which enables the contracting authority to acquire the use or ownership of plans or designs selected by the jury;

    “disabled person” means any person recognised as disabled within the meaning of the Equality Act 2010(6);

    “disability” has the same meaning as in the Equality Act 2010;

    “dynamic purchasing system” means a wholly electronic system of limited duration which is—

    established by a contracting authority to purchase commonly used goods, work, works or services; and

    open throughout its duration for the admission of economic operators which—

    satisfy the selection criteria specified by the contracting authority; and

    submit an indicative tender to the contracting authority or person operating the system on its behalf which complies with the specification required by that contracting authority or person;

    “economic operator” has the meaning given to it by regulation 4;

    “electronic auction” means a repetitive electronic process for the presentation of prices to be revised downwards or of new and improved values of quantifiable elements of tenders, including price, which—

    takes place after the initial evaluation of tenders; and

    enables tenders to be ranked using automatic evaluation methods;

    “electronic means” means using electronic equipment for the processing (including digital compression) and storage of data which is transmitted, conveyed and received by wire, by radio, by optical means or by other electromagnetic means;

    “established”, unless the context otherwise requires, has the same meaning as in the EU Treaties;

    “European standard” has the meaning given to it in regulation 9(1);

    “financial year” unless the context otherwise requires, means the period of 12 months ending on the date in any year in respect of which the accounts of any person are prepared;

    “framework agreement” means an agreement or other arrangement between one or more contracting authorities and one or more economic operators which establishes the terms (in particular the terms as to price and, where appropriate, quantity) under which the economic operator will enter into one or more contracts with a contracting authority in the period during which the framework agreement applies;

    “goods” includes electricity, substances, growing crops and things attached to or forming part of the land which are agreed to be severed before the purchase or hire under a public supply contract and any ship, aircraft or vehicle;

    “government department” includes a Northern Ireland department or the head of such department;

    “Government Procurement Agreement” means the Agreement on Government Procurement between certain parties to the World Trade Organisation (WTO) Agreement signed in Marrakesh on 15 th April 1994(7);

    “GPA” means the Government Procurement Agreement;

    “indicative tender” means a tender prepared by an economic operator seeking admission to a dynamic purchasing system which sets out the terms on which it would be prepared to enter into a contract with a contracting authority should that contracting authority propose to award a contract under the system;

    “international standard” has the meaning given to it in regulation 9(1);

    “Minister of the Crown” means the holder of an office in Her Majesty’s Government in the United Kingdom and includes the Treasury;

    “national of a relevant State” means, in the case of a person who is not an individual, a person formed in accordance with the laws of a relevant State and which has its registered office, central administration or principal place of business in a relevant State;

    “negotiated procedure” means a procedure leading to the award of a contract whereby the contracting authority negotiates the terms of the contract with one or more economic operators selected by it;

    “Official Journal” means the Official Journal of the European Union;

    “open procedure” means a procedure leading to the award of a contract whereby all interested economic operators may tender for the contract;

    “prior information notice” means a notice sent to the Official Journal in accordance with regulation 11;

    “public contract” means a public services contract, a public supply contract or a public works contract;


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